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What are the CMS Data Fields? And what do they mean?

 

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Data Element Name

How Element Maps to Mainframe AFS

User Entered or System Generated

Optional or Required

Definition

CMS Source Category

CMS Source Category (CMSC)

User Entered

Required

The CMS Source Category assigned to the Facility.

CMS Minimum Frequency

CMS Frequency (CMSI)

User Entered – Defaults to the Recommended Default Frequency based on selected CMS Source Category

Required

The minimum frequency with which FCEs should be conducted at that Facility per the CMS. The field will initially default to the Recommended Default Frequency on the Add CMS screen but users can enter a different value that has been negotiated with EPA Headquarters.

CMS Start Date

CMS Start Date

User Entered – Defaults to the Current Date

Optional

The CMS Start Date is the start date of the CMS Source Category/Frequency. It only changes when the CMS Source Category is changed from a lower severity to a higher severity, which can result in a change to the CMS Minimum Frequency, or a user manually edits the date to make a data correction. A change in severity means the CMS Source Category code is changed from SM-80 to Major; or Other to Major.

CMS Origination Date

New data element that maps to first ever CMS Start Date in mainframe AFS. For migration, maps to the CMS Start Date (CMSS)

System Generated

N/A

The CMS Origination Date is a new data element that captures the original date that a Facility is added to the state or local CMS Plan. This date will default to the first CMS Start Date for new CMS records and must be less than or equal to the Current Date. Users cannot change this date once a new CMS record is saved.

Active on CMS Plan

New data element

User Entered – Defaults to Yes

Optional

ICIS-Air will allow users to indicate whether a Facility currently is in the CMS Plan as an alternative to deleting the CMS record which would result in losing valuable historical CMS information. Users are encouraged, but not required, to update this to “Not Active” when a Facility is removed from the Agency’s CMS Plan so the Facility is not listed as requiring an FCE or not having received one per schedule if none is required on the Plan.

Date Removed from CMS Plan

New data element

User Entered – Defaults to the Current Date when user sets the Active on CMS Plan to No

Optional

Users will be able to document the date when the Facility was removed from the CMS Plan.

CMS Default Frequency

New data element

System Generated

N/A

The default frequency based on the CMS Source Category as defined by EPA. They are stored in a database reference table in years. Values are:

  • Majors: 2 years
  • Mega: 3 years
  • SM-80: 5 years
  • Other/Alternate: N/A

Refer to requirements CMS-019 – 022 in Section 7 for additional details.

CMS Applied Frequency

New data element that maps to the CMS Minimum Frequency and Recommended Default Frequency

System Generated

N/A

The CMS Applied Frequency will be a system generated data element based on the CMS Minimum Frequency entered by the user or each CMS Source Category’s Recommended Default Frequency. If the CMS Minimum Frequency is less than the Recommended Default Frequency, then the CMS Applied Frequency is the Recommended Default Frequency; if the CMS Minimum Frequency is greater than or equal to the Recommended Default Frequency, then the CMS Applied Frequency is the CMS Minimum Frequency. The CMS Applied Frequency will be used to generate the Next FCE Due Date.

Example 1:

  • If CMS Minimum Frequency (user entered) = 1 year and
  • Recommended Default Frequency = 2 years, then
  • Applied Frequency = 2 years

Example 2:

  • If CMS Minimum Frequency (user entered) = 3 years and
  • Recommended Default Frequency = 2 years, then
  • Applied Frequency = 3 years

CMS Cycle Date

New data element that maps to CMS Start Date or latest FCE Actual End Date

System Generated

N/A

The CMS Cycle Date is a new data element used to calculate the Next FCE Due Date. The CMS Cycle Date is the later date between the Latest FCE Date and the CMS Start Date.   

Next FCE Due Date

New calculated data element

System Generated

N/A

The Next FCE Due Date is a new calculated field, which determines when the Facility is due to have its next FCE. This date is used to generate the CMS Status. The algorithm to calculate the Next FCE Due Date is CMS Cycle Date plus CMS Applied Frequency, rounded to the last day of that fiscal year.

Current CMS Status

New calculated data element

System Generated

N/A

Indicates whether a Facility has had an FCE within the negotiated CMS Applied Frequency based on the current CMS data with values of Overdue and Current.

FCE Information -Agency

FCE - EPA Conducted or

FCE – State/Local/Tribe

User Entered from Compliance Monitoring Activities

N/A

The Agency data is from the latest Compliance Monitoring, Full Compliance Evaluation record.

FCE Information -On or Off-Site

On or Off-Site

User Entered from Compliance Monitoring Activities

N/A

The On or Off-Site data is from the latest Compliance Monitoring, Full Compliance Evaluation record.

FCE Information -Latest FCE Date

Latest Actual FCE Date

User Entered from Compliance Monitoring Activities

N/A

The Latest FCE Date data is from the latest Compliance Monitoring, Full Compliance Evaluation record.

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