The attached 3/7/08 e-mail from David Hindin introduces the FY 08 big case projection management process. The FY 2008 Big Case Projection Guidance, which includes instructions for using the ICIS big case projection screen, is also attached.
03/07/2008 06:39 PM
Regional Enforcement Coordinators, Regional Enforcement Division Directors, OECA Office Directors, OECA Division Directors:
We are now ready to kick-off the FY2008 big case projection management process. The main changes in the process for this year is that we have created a new ICIS screen for regions to enter the key information on their projected big cases and a new ICIS report that automates reporting out on all big case data . These changes will eliminate last year's manual process of exchanging and updating Excel files. Everyone will soon be able to run the same National Big Case projection report from ICIS anytime they wish.
This email, and the attached guidance (see bottom of this e-mail), expands upon my Big Case presentation at the SEM Meeting in New York in January.
Two Purposes for Big Case Projections
There are two, related purposes of the Big Case Projection exercise. The first purpose is to project what our numbers are likely to look like at the end of the fiscal year and to assess our progress in achieving our national annual accomplishments. The Big Case Projection exercise could help us to do this at an early enough point in the year that we can still make management adjustments, if needed, to give us our best chance at achieving our national goals. The second purpose is as a management tool to help Regions, OCE, OSRE, and DOJ identify, track and focus on big cases that lead to big outcomes.
National Requirement for Using the New ICIS Big Case Projection Screen:
Regions/headquarters should enter into ICIS (on the Big Case Projection screen) by April 6, 2008, projected outcomes for any civil case that the region/headquarters believes has at least a 50% chance of concluding in FY2008 and qualifies as a big case pursuant to at least one of the national big case criteria (see page 3 of attached Big Case Projection guidance). Regions/headquarters should then update the Big Case Projection screen information monthly thereafter, prior to the first Monday of the month.
We will have a new national "Big Case" report, available in ICIS by end of March, that HQ and the Regions will be able to use to pull from ICIS all big cases that are expected to conclude or that actually have concluded in FY 2008, that also meet at least one of the national big case criteria. The new Big Case report will work s follows:
1) the report will pull data from the ICIS Final Order Screens if a case has been lodged or entered (judicial) or if a final order has been issued (administrative); and
2) the report will pull the data from the Big Case Projection screen for all big cases expected to be concluded in FY 2008 but that have not yet been lodged or concluded.
As noted, we will officially run the Big Case report for the first time on the first Monday in April (April 7).
When to Populate Big Case Information into ICIS
We anticipate running the first Big Case Projection report for OECA senior management on April 7, 2008 and then rerunning on the first Monday of each subsequent month. All Big Cases known prior to April 7 should be input to ICIS before that date. The Big Case information, both the year the case is expected to conclude and the results data, should be updated as case milestones are passed (see page 5 and 6 of the attached guidance for trigger events for identifying and updating big case projections). The big cases also should be reviewed and updated prior to the first Monday of each month to assure that the Big Case data is complete in ICIS prior to our data pulls.
Optional Regional Use of the New ICIS Big Case Projection Screen
We have designed the Big Case Projection Screen so that it may also meet regional/headquarters needs to track important cases that do not meet the national criteria for big cases. Here are two optional, additional ways regions/headquarters may use the Big Case Projection Screen to help track their other important cases:
1) Regions/headquarters may enter into the Big Case Projection screen cases that the regions/headquarters believe are important, but do not meet at least one of the national big case criterion. For example, if a region/headquarters has a case that does not meet any of the national big case criterion, but does have a projected injunctive relief SEP value of $3 million, or a cost recovery value of $3 million, the Region/headquarters may still enter that case into the ICIS Big Case Projection Screen.
2) Regions/headquarters may also enter into the Big Case Projection screen cases that while not likely to conclude in FY2008, but have a 50% chance of concluding in FY2009. Regions/headquarters do this by entering FY2009 into the date field, rather than FY2008.
If the Region/headquarters has entered important cases into the Big Case Projection Screen (i.e., a case that doesn't meet any of the national big case criteria, but is still important to track), these cases can be pulled out of ICIS using an ad hoc report. The Office of Compliance will help regions/headquarters develop such a report. These cases will not appear in the National Big Case Projection Report as they will be filtered out.
Point of Contact for Big Cases
To assure that we send big case information and inquiries to the right person in either the region or headquarters, we will assume that the regional point of contact for Big Cases is the Regional Enforcement Coordinator, and the headquarters points of contact are Lauren Kabler, OCE, and Monica Gardner, OSRE. If this is not the case, please let me know as soon as possible who is to be this point of contact.
If you have questions about the attached guidance, please feel free to contact Marissa Lynch or Daniel Palmer.
David A. Hindin, Director
Enforcement Targeting and Data Division
Office of Compliance
U.S. Environmental Protection Agency