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Compliance Assistance data entry fields composition

These are some data entry fields and suggestions for defining them:

DATA ENTRY FIELD OR CA TOPIC

 

 

CHANGE/SUGGESTION

 

 

"Activity Title"

 

UPDATED FOR THIS REPORTING CYCLE

·As a general recommendation, please make your title as descriptive as possible. Naming conventions can help overcome current problems with identifying activities that support core work in certain sectors or statutes. For instance, "Drinking Water-Lead brochure" or "RCRA Subtitle D workshop."

 ·If your CA activity addressed or supported any of OECA’s FY 2005 National Priorities, you are encouraged to use the name of the national strategy in the title of your activity followed by a reference to your project (e.g., Wet Weather - CAFOS’s Workshop for Feedlot Managers.)

·OECA’s FY 2005 National MOA Priorities:

·Wet Weather - Storm water MS4s

·Wet Weather - Storm water Industrial Non-Construction

·Wet Weather - Storm water Industrial Construction

·Wet Weather - CSOs,

·Wet Weather - SSOs,

·Wet Weather - CAFOs

·Air Toxics

·Mineral Processing Phosphoric Acid

·Mineral Processing Non-Phosphoric Acid

·Mineral Processing Mining

·*Tribal Priority: Solid Waste and Open Dumps

·*Tribal Priority: Sanitary Survey

·*Tribal Priority: Schools Compliance Assistance

·*Tribal Priority: Public Water Systems

·NSR/PSD: Non-Coal Fired Power Plants

·NSR/PSD: Coal Fired Power Plants

*Note: Staff working on the National Tribal Strategy developed their own protocol for entering data into both the On-Line Commitment System (OLCS) and for ICIS. If you are providing CA as part of the 2005 Tribal Priority, please follow the recommended protocol (See addendum page 24).

 

"Measurement""Assistance Provided To"

You have a choice of measurement tools or types to select from for this field including:

·Compliance database check

·Data/Report submitted by client

·Email survey

·Mailed survey

·Onsite revisit

·Onsite visit

·Phone survey

·Pre-survey/post-survey

·Workshop surveyNEW FOR THIS REPORTING CYCLE:

Please select the primary audience for your activity, either "Regulated Entity," or "Environmental Assistance Provider." (Select one or more of the choices in the "Regulated Entity" category OR select one or more of the choices for "Environmental Assistance Provider." Do not select BOTH "Regulated Entity" and "Environmental Assistance Provider" in the same record.

This is important since "Assistance Provided To" is a category for which we will report to Congress.

 

"What is the total number of Respondents?""Direct Assistance"

The number you enter here should be the total number of people (or facilities) that provided you with measurement data or results. This number is not necessarily the number of attendees at your workshop or the number of people (or facilities) receiving your assistance. The emphasis here is on the number of people who provided you with feedback or data on outcomes they realized after receiving EPA assistance. Example: 100 people attend my workshop. 3 months later I conduct a phone survey (after obtaining OMB approval) and I obtain feedback from 60 of my attendees. The number you would report for "what is the total number of respondents?" is 60. CLARIFIED FOR THIS REPORTING CYCLE

The definitions of "direct assistance" and "indirect assistance" activities changed during the summer of 2004 in response to input from the Regions. However, the definitions in the CA ICIS guidance were never updated to reflect those changes. Following are the CA activities that are considered

"Direct Assistance:"

·Facility Visits

·Facility Re-Visits

·On Going Facility Specific Work

·Workshop/Training

·Presentation/Meeting

·Response to Inquiry

These are the activities that were used at the end of FY 2004 for reporting and certifying direct assistance. Note that this definition becomes more important in FY 2005 because "Outcomes Achieved From Direct Assistance to Regulated Entities" is the new GPRA measure for compliance assistance and Regions and Headquarters are required to certify data for this measure.

 

OUTCOMES TO BE REPORTED

 

 

"Indirect Assistance"

CLARIFIED FOR THIS REPORTING CYCLE

Activities that do not take place through a one-to-one interaction between an EPA Assistance provider and a regulated entity are considered "Indirect Assistance Activities" Results from "Indirect Assistance Activities are typically difficult to measure.

CA Activities considered "Indirect Assistance Activities" include:

·Outreach Distributed - Public

·Outreach Distributed-Targeted

·Tools Developed.

"Number of Respondents reporting increased understanding""Response to Inquiry"

 

The number you enter here is equal to or a subset of "the total number of respondents." If you report outcomes for "Response to Inquiry," you must ask the caller whether the information provided has helped to increase their understanding. You cannot just assume that information you provided has resulted in the caller gaining an "increased understanding." For workshops/training and presentations/meetings, the most likely outcome that you could report on would be "increased understanding." An additional effort to collect outcome data would need to be undertaken in order to be able to report on other outcomes from these events. CLARIFIED FOR THIS REPORTING CYCLE

"Response to Inquiry" is considered a "Direct Assistance Activity." See Section V: ICIS CA Reporting Protocols for instructions regarding how to report this activity and associated outcomes for this CA activity. Programs and Regions should try to document such interactions.

 

"Number of Respondents reporting improved environmental management practices"

The number you enter here is equal to or a subset of "the total number of respondents." See below for a list of some practices that could be reported. During a workshop/training or presentation/meeting, you can ask participants whether they intend to improve environmental management practices (e.g., make compliance improvements, apply for a permit, etc.) but you cannot report on what a participant intends to do as a result of your assistance. Therefore, if your measurement tool is a workshop evaluation form, you cannot report on improved environmental practices for events. In order to report on this type of outcome for events, you must conduct another measurement data gathering activity following your event. It is recommended that subsequent outcome data gathering be conducted within 3-6 months of conducting the initial assistance activity but within the same fiscal year due to complications of ICIS reporting stretching over two different fiscal years. If your activity will occur near the end of the current fiscal year and you will be conducting follow up measurement in the next fiscal year, you may want to enter the activity only once as a record in the following FY so that measurement results can be included in the same record in order to avoid duplication.

 

"What changes in environmental practices did they report?"

Click the drop-down list and select from the following:

·Complete(d) a Notification or Report

·Corrected Monitoring Deficiencies

·Corrected Record Keeping Deficiencies

·Implemented New or Improved Management Practices or Procedures

·Improved Pollutant Identification (e.g. Labeling, Manifesting, Storage, etc.)

·Reduced Pollution (e.g. Use reduction, Industrial Process Change, Emissions or Discharge Change)

·Requested a Permit Change or Applied for a Permit

·Verified Compliance with Previously Issued Enforcement Action

"Number of Respondents reporting reduced pollution"

 

The number you enter here is a subset of the "Total Number of Respondents." During a workshop/training or presentation/meeting, you can ask participants whether they intend to improve environmental management practices (e.g. make compliance improvements, apply for a permit, etc.) but you cannot report on what a participant intends to do as a result of your assistance. Therefore, if your measurement tool is a "workshop evaluation form," you cannot report on reduced pollution for events. In order to report on this type of outcome for events, you must conduct another measurement data gathering activity following your event. It is recommended that subsequent outcome data gathering be conducted within 3-6 months of conducting the initial assistance activity but within the same fiscal year. If your activity will occur near the end of the current fiscal year and you will be conducting follow up measurement in the next fiscal year, you may want to enter the activity only once as a record in the following FY so that measurement results can be included in the same record in order to avoid duplication.

 

"Number of Compliance Assistance Providers reporting an increased ability to provide compliance assistance to their customers/clients:"

The number you enter here is equal to or a subset of the "Total Number of Respondents."

Be mindful that you should select "Environmental Assistance Provider" for "Assistance Provided to" to report this outcome.

If you choose "Environmental Assistance Provider" for "Assistance Provided to," the only outcome measure you can report on would be "Number of Compliance Assistance Providers reporting an increased ability to provide compliance assistance to their customers/clients." You cannot report "improved environmental management practices" or "reduced pollution."

 

See Also

 

2005 Guidance Addendum for Reporting Compliance Assistance in the Integrated Compliance Information System 3-05

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