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Entering Manually Reported Federal Inspections into ICIS

OECA is responsible for compiling information on all the compliance monitoring activities (e.g., inspections) that the Agency conducts each year and reporting this information to Congress and the public.  We are asking for your support to improve data quality by changing the process for reporting Federal inspections which are not part of an existing national data system. Beginning in FY 2006, the Regions should enter Federal inspections, which are now manually reported to OECA, into the Integrated Compliance Information System (ICIS).  This change for FY 2006 is consistent with the consensus at the July 2005 Senior Enforcement Managers meeting among Regions and OECA on the need to reduce manual reporting.


            Currently OECA collects and reports information on compliance inspections from two sources: 1) media specific data bases (e.g., AFS, PCS); and 2) manual reporting for programs which have no national database.  In FY 2004, over 60% (~13,000) of the EPA inspection results were manually reported.  Manual reporting of inspections is of limited value in that it only provides a summary number.  Specifically, this summary number does not provide facility  information, allow linkages to related actions, or the ability to determine reporting consistency.


            We recognize that the Regions are organized differently and the responsibilities for conducting some inspections may be outside the Regional enforcement program.  However, the Regional enforcement programs are responsible for collecting the information on these inspections at mid-year and end-of-year, which is then certified to by each of you and reported to OECA.  Therefore, we are asking that you direct your Regional Enforcement Division Directors, Regional Media Division Directors, and senior staff to work with their appropriate Regional counterparts to implement this change.   Working with the ICIS system administrators at both the Regional and Headquarters level will be key to ensuring a smooth transition.


            Beginning in FY 2006, ICIS will become the official data base of record for all the  Federal inspections and associated Inspection Conclusion Data Sheets (ICDS) listed in Table 1.  This means that, beginning in FY 2006, OECA will pull Federal inspection and ICDS results for programs listed below in Table 1 from ICIS and will no longer accept manually reported inspections.



Table 1



# of FY 2004 EPA inspections/evaluations reported

RCRA Underground Storage Tanks


CWA Oil Spill Prevention (SPCC)


EPCRA non-313


CWA Wetlands


CAA Mobile Sources


CAA Asbestos and Demolition


SDWA PWSS Inspections*




CWA Pretreatment Industrial Users (IUs)


* In 2005 this will not include sanitary surveys, in 2004 the Agency reported 358 PWSS “inspections”, most of which were sanitary surveys.

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